Lorins-logistics UK Global Privacy and Cookie Policy

Global Data Privacy Statement

This Privacy Policy explains how Lorins-logistics UK and its affiliated companies (“Lorins-logistics”, “we”) process and control the personal data about you (“your Personal Data”; “your Data”) and which are the legal rights that you have in relation to our collection and processing of your Personal Data.This Privacy Policy may be updated regularly. Therefore, you are recommended to refer to this Privacy Policy for any changes and updates in the purposes of the processing.

Protecting your Personal Data

Protecting the Personal Data of individuals that we interact with throughout our activity, with conscious respect for the legal relevant requirements, is a commitment and a responsibility of high value and importance for Lorins-logistics UK. When engaging with Lorins-logistics UK we want you to feel secure and confident that your Personal Data are in good hands.

Data Subjects from whom we collect and process Personal Data

We collect Personal Data of our employees, potential employees (i.e. job candidates, job applicants), clients, suppliers, client’s and supplier’s representatives also referred as “business contacts”, shareholders and website users. If the Personal Data we collect are not listed in this Privacy Policy, we will give individuals, when required by law, appropriate notice of which other Personal Data will be collected and how they will be used.

Categories of Personal Data that we collect and process

We may collect and process the following categories of Personal Data about you:

• Contact data and Business Contact Information: name, company details, postal address, email address, other contact information, including your business contact information and your business bank account and any data that would enable us to maintain our business relationship with you;
• Targeted data: age, interests, any postings, comments or other content that you upload or post on our websites and/or webpages, movements and behavior on our webpages, websites and online systems;
• Automatically collected data: IP addresses, information about your browser, operating system and other Personal Data that are relevant and necessary for the use of the service;
• Biometric data: photographs, and images/footage captured on CCTV or other video systems when you access our premises, locations and/or offices, voice recordings for when you register to a conference;
• Cookies and Tracking Technologies, please refer to Automatically Collected Information paragraph below and please read our Cookie Policy for further information on how we use cookies and other tracking technologies.

Categories of Personal Data that we collect and process

If you contact us, we may keep a record of the correspondence. Furthermore, we may ask you to complete surveys that we use for research purposes, although you are not obliged to respond to them.
‍
Although we do not generally seek to collect sensitive or special categories of Personal Data about you, we may do so in certain cases where we have the legal right to do so, or where you have expressly consented to this.
‍
If you provide us with any Personal Data of another person, you are responsible for ensuring that such person is made aware of the information contained in this Global Privacy Policy and that the person has given you his/her consent for sharing the information with us.
‍
Except for certain information that is required by law, your decision to provide any Personal Data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your Personal Data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all the purposes outlined in this Global Privacy Policy, and you may not be able to use certain tools and systems which require the use of such Personal Data.

Legal basis for collection and processing of your Personal Data?

We process your Personal Data for the purposes set out in this Global Privacy Policy based on one or more of the following legal basis:

• Because we are required to do so for compliance with a legal obligation to which we are subject;
  
• Because such data is necessary for the performance of a contract to which you and/or the company you represent are a party to;
• Because the processing is necessary for the purposes of the legitimate interests pursued by us, by yourself or by a third party, or;
• Where necessary in order to protect the vital interests of any person;
• Based on your prior consent, to the extent such consent is mandatory under applicable laws.

Geographies where we collect and process your Personal Data

As a global organization with offices and operations throughout the world, we may transfer Personal Data collected by us on an aggregated or individual level to various divisions, subsidiaries, joint ventures and affiliated companies of Lorins-logistics around the world located inside or outside the European Economic Area for the purposes stated above and in accordance with applicable laws, as well as to data processors outside of Lorins-logistics globally for storage and service purposes. Your Personal Data will not be disclosed to anyone outside the Lorins-logistics unless permitted or required under applicable legislation.

Nevertheless, where there is a need, we may share your Personal Data with third parties, such as, services providers, professional advisors, lawyer offices, tax consultants, corporate commercial transactions, public authorities. Before doing so, we take steps to protect your Personal Data. Any third-party service providers and professional advisors to whom your Personal Data are disclosed, are expected and required to protect the confidentiality and security of your Personal Data and may only use your Personal Data in compliance with applicable data privacy laws and/or contractual stipulations.  Unless you are otherwise notified, any transfers of your Personal Data from within the EEA to third parties outside the EEA will be based on an adequacy decision or are governed by Standard Contractual Clauses and/or Binding Corporate Rules. Any other, non-EEA originating, international transfers of your Personal Data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards.

Personal Data retention

We will retain the data for as long as you use the website and as long we have an ongoing relationship with you and for a reasonable time thereafter.  Please note that some or all of the data may be required in order for the website to function properly, and we may be required to retain certain information by law. We might retain your Personal Data longer, based on your legitimate interest or consent (i.e. to provide you with the history of the containers booking).We maintain specific records management and retention policies and procedures, so that Personal Data are deleted after a reasonable time according to the following retention criteria:

• We retain your Data as long as we have an ongoing relationship with you (in particular, if you have an account with us).
• We will only keep the data while your account is active or for as long as needed to provide services to you.
• We retain your Data for as long as needed in order to comply with our global legal and contractual obligations.

In such a case we will retain your Personal Data for as long as you request us to do so but not more than for a reasonable period of time, and in any case not more than 4 years. We may retain your Personal Data where this is advisable to safeguard or improve our legal position (for instance in relation to statutes of limitations, litigation, or regulatory investigations).

We delete your Personal Data when it is no longer needed for the purposes for which it was collected and subsequently processed.

Personal Data retention

You are entitled, in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law, to:

• Request access to the Personal Data we process about you: this right entitles you to know whether we hold Personal Data of you and, if so, obtain information on and a copy of those Personal Data.
• Request rectification of your Personal Data: this right entitles you to have your Personal Data be corrected if it is inaccurate or incomplete.
• Object to the processing of your Personal Data: this right entitles you to request that we no longer process your Personal Data.
• Request the erasure of your Personal Data: this right entitles you to request the erasure of your Personal Data, including where such Personal Data would no longer be necessary to achieve the purposes.
• Request the restriction of the processing of your Personal Data: this right entitles you to request that we only process your Personal Data in limited circumstances, including with your consent.
• Request portability of your Personal Data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of Personal Data that you have provided to us, or request us to transmit such Personal Data to another data controller.

Note that most of the Personal Data that we hold about you comes from information you completed, therefore, please ensure that you keep your information correct and up to date by updating your profile/information on the website. Please note, however, that certain Personal Data may be exempt from the above-mentioned rights pursuant to applicable data privacy or other laws and regulations.To the extent that the processing of your Personal Data is based on your consent, you have the right to withdraw such consent at any time by contacting our Data Privacy Officer. Please note that this will not affect our right to process Personal Data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.If you wish to exercise your right to access your Personal Data, to object to it being processed or to rectify processed data, please contact sales@lorins-logistics.com

Security Measures

Note that most of the Personal Data that we hold about you comes from information you completed, therefore, please ensure that you keep your information correct and up to date by updating your profile/information on the website. Please note, however, that certain Personal Data may be exempt from the above-mentioned rights pursuant to applicable data privacy or other laws and regulations.To the extent that the processing of your Personal Data is based on your consent, you have the right to withdraw such consent at any time by contacting our Data Privacy Officer. Please note that this will not affect our right to process Personal Data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.If you wish to exercise your right to access your Personal Data, to object to it being processed or to rectify processed data, please contact sales@lorins-logistics.com

Cookies and other Tracking Technologies

Our websites use cookies. A cookie is a small text file, which is stored on your computer in order to recognize your computer at recurring visits. The cookie may transmit information via your browser with a purpose of authenticating or identifying the computer (via e.g. the IP address) or the user. Cookies may contain information such as registration data and user preferences. When a server receives a request from a computer which stores a cookie from the website, the server is able to use the information stored in the cookie in combination with the information stored on the server. A cookie cannot collect information from your computer and cannot carry any viruses or other damaging files.

Please see Lorins-logistics's Cookies Policy for a description of what cookies are, how Lorins-logistics uses these and what to do if you don’t want to accept cookies.If, despite our commitment and efforts to protect your Personal Data, you believe that your data privacy rights have been violated, we encourage and welcome individuals to come to Lorins-logistics first to seek resolution of any complaint. You have the right at all times to register a complaint directly with the relevant supervisory authority or to make a claim against Lorins-logistics with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed.

By using our products and services, websites and webpages, you are consenting to our processing of your Personal Data and information, including the use of cookies and other tracking technology as well as the potential transfer of your Personal Data to our international divisions, subsidiaries, joint ventures, affiliated companies, as set forth in this Privacy Policy.Please contact our MD at sales@lorins-logistics.com if you have a general question about how Lorins-logistics protects your Personal Data, if you wish to exercise your rights in relation to your Personal Data rights, if you wish to make a complaint about Lorins-logistics use of your Personal Data.

Global Cookies and Similar Technology Policy

Below is information about how we and our affiliates use cookies and other similar technology on this website.You agree that we can place cookies and other similar technology on your device, including mobile device. By continuing to use your mobile device to access this website, you agree that the following information may be collected: your unique device identifier, mobile device IP address, information about your device’s operating system, mobile carrier and your location information (to the extent permissible under applicable law).

What are cookies?

Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a site and allow a site to recognize your device, as well as information collected which allows to uniquely identify users based on their browser configuration.

Why do we use cookies and similar technologies?

Cookies lets you navigate between pages efficiently and remembers your preferences and generally improves your user experience. Cookies ensure that the advertisements you see online are more relevant to you and your interests.

Do we use cookies for marketing and analytics?

We may use information collected from our cookies to identify user behaviour and to serve content and offers based on your profile, and for the other purposes described below, to the extent legally permissible in certain jurisdictions.Some of the cookies we use don't collect information that identifies a visitor. For example –

• Performance cookies (see below)
• Request portability of your Personal Data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of Personal Data that you have provided to us, or request us to transmit such Personal Data to another data controller.

In other cases, we can associate cookie information (including information from cookies placed via our advertisements on third party sites) with an identifiable individual. For example:

• If we send you a targeted email which includes web beacons, cookies or similar technologies we may know whether you open, read, or delete the message.
• When you click a link in a marketing e-mail you receive from us, we may also use a cookie to log what pages you view and what content you download from our websites, even if you are not registered at or signed into our site.
• Combining and analysing personal data – As described above, we may combine data from publicly available sources, and from our different e-mail, website, and personal interactions with you (this includes information collected across our different websites such as our careers and corporate sites and information collected when you sign-up or log on to our sites or connect to our sites using your social media credentials. We combine this data to better assess your experience with us and to perform the other activities described throughout our privacy policy.

Do you use any cookies from third party companies?

Some cookies we use are placed by third party companies, such as Internet Explorer, Mozilla Firefox, Chrome, Safari, IOS, Android, etc. These companies may use programming code to collect information about your interaction with our sites, such as the pages you visit, the links you click on and how long you are on our sites. This code is only active while you are on Maersk websites. For more information on how these companies collect and use information on our behalf, please refer to their privacy policies:

• For Chrome, a help guide is available here
• For Internet Explorer, a help guide is available here
• For Mozilla, a help guide is available here
• For Safari, a help guide is available here

You may delete cookies if you no longer wish to store them on your computer. However, please note that the high quality of our website may be reduced as a consequence thereof.

Do we use any non-cookie tracking technologies?

We may also use web beacons (including conversion pixels) or other technologies for similar purposes as above and we may include these on our sites, in marketing e-mail messages or our newsletter, affiliated websites, to determine whether messages have been opened and links clicked on. Web beacons do not place information on your device, but they may work in conjunction with cookies to monitor website activity. The information provided below about cookies also applies to web beacons and similar technologies. Conversion pixels are small codes located on a particular web page which are triggered when someone visits a page resulting in an increase in the conversion count.

What if I don’t want cookies?

By using our site, you agree that we can place cookies on your device as explained below. If you want to remove existing cookies from your device you can do this using your browser options. If you want to block future cookies being placed on your device you can change your browser settings to do this.Please bear in mind that deleting and blocking cookies may have an impact on your user experience as parts of the site may no longer work. Unless you have adjusted your browser settings to block cookies, our system may issue cookies as soon as you visit our site or click on a link in a targeted email that we have sent you, even if you have previously deleted our cookies.We use both session and persistent cookies:

Your Consent

By using the website, you are consenting to our processing of your personal data and information, including the use of cookies and other tracking technology as well as the potential transfer of your personal data to any of international affiliates, partners and subprocessors, as set forth in this privacy statement.